Grants Analyst

Position Overview

Global Ties U.S. currently has a $19 M federal awards portfolio, the majority of which includes pass-through funding to Global Ties U.S. subgrantees (Community-Based Members) for the International Visitor Leadership Program (IVLP). The Grants Analyst is responsible for supporting the compliance aspect of Global Ties U.S.’ grant portfolio and for supporting Community-Based Members in receiving their Community Partnership Grant for the IVLP Cooperative Agreement.

The Analyst will provide excellent customer service related to accounting, reporting, grant management, budgeting, and analysis — including consistent accounting treatment of all transactions and timely accurate reporting. They will also ensure that the daily financial accounting functions are in accordance with Generally Accepted Accounting Principles (GAAP) and all applicable regulatory requirements, including those set forth by the Federal Accounting Standards Board (FASB), and legal rules and regulations for nonprofit operations designated for IRS 501(C)(3) organizations. The Analyst will support the Finance Manager to ensure compliance for Global Ties U.S. and its subgrantees for all U.S. federal awards, in addition to supporting reporting to key donors and non-federal partners.

Reports to: Finance Manager
Application Deadline: October 14, 2021

ESSENTIAL FUNCTIONS AND DUTIES

Cooperative Agreements & Grants Management 

  • Work closely with the Finance Manager to ensure invoicing and tracking of Global Ties Network membership dues, meeting registrations, and other contributions.
  • Assist with the Community Partnership Grant Program (CPG) and other sub-grants programs, including pre-award, award, post-award, and closeout phases.
  • Coordinate the activities of a variety of financial functions that support the program financials and management activities, covering both pre-award, post-award, and closeout activities for the organization.
  • Support the preparation and submission of monthly invoice reimbursement requests.
  • Produce periodic invoices per specifications for Cooperative Agreements, contracts, and donor awards.
  • Assist/coordinate schedules for special audits, such as with donors or regulatory agencies.

Reporting Support

  • Reconcile and prepare donor and federal reports, including quarterly SF 425, SF 424, SF270; produce project-specific reports such as donor and federal financial reports, in addition to management reports.
  • Coordinate project closeouts, which include implementing an early warning system for project end dates, coordinating with the appropriate staff to make sure obligations are met in a manner consistent with donor guidelines, and ensuring that all reports are submitted on time.
  • Monitor and analyze program utilization of funds against budget plans and program outcomes; prepare monthly reports on grant and contract spending and ad hoc financial analysis.
    • Work with program leaders to forecast grant spending and identify areas for adjustment and/or budget modification.
  • Assist Global Ties U.S. program managers to ensure understanding and adherence to contract, grant, and cooperative agreement requirements.
  • Utilize financial systems to extract data to develop and update key financial reports and ensure accurate coding of expenditures.
  • In pursuit of optimal revenue, monitors contracts for potential problems related to compliant and timely spending.
  • Support the development and submission of proposals and contributes to drafting and developing project proposal budgets for program initiatives, as required.
  • Assist in preparing monthly budget vs actual and other interim financial reports.

General Finance Support 

  • Supports the general accounting function, which includes working with the outsourced accounting firm, and manages the month-end close.
  • Develops expertise in fiscal policies of public/private contracting agencies, so that recorded expenses and invoices comply with Donor requirements and maintain contractual health.
  • Assists in account reconciliations and fiscal year audits.
  • Other duties as assigned.

REQUIRED SKILLS & QUALIFICATIONS

  • Bachelor’s Degree in Finance, Accounting, Business Administration, or related field; advanced degree ideal.
  • Three or more years of experience working with U.S. government-funded grants, contracts, and cooperative agreements.
  • Proactive and self-motivated with the ability to work across multiple departments in a dynamic environment.
  • Demonstrated problem-solving and analytical skills.
  • Demonstrated exceptional attention to detail as well as the ability to work under pressure while ensuring efficacy through process management.
  • Experience working with cross-functional and inter-departmental teams.
  • Excellent communication and interpersonal skills.
  • Solid analytical capabilities.
  • Ability to work independently and as part of a team.
  • Experience with the use of accounting and financial reporting systems, excellent spreadsheet, database, and word processing skills.
  • Demonstrated experience with MS Office (including Excel, Word, and PowerPoint, SharePoint), and/or other Internet-based or desktop databases and software.
  • Strong project management skills.
  • Strong interpersonal, written, and oral communication skills.
  • Highly organized work habits, attention to detail, and an ability to produce work products under tight deadlines.
  • Experience with QuickBooks online, Salesforce, and Submittable desired.
  • Proven ability to work well with a diverse staff of all levels.
  • Working knowledge of federal regulations, 2 CFR 200, ADS, AIDAR, FAR, CAS.

SALARY & BENEFITS

  • Mission-driven organization
  • Collaborative, flexible environment
  • Excellent professional development opportunities
  • Salary range: $60K-$75K
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Long-term / Short-term disability insurance
  • FSA (Flexible Spending Account)
  • 403(b) retirement savings plan
  • Commuter benefits
  • Generous paid leave policies (vacation, sick, personal, parental, family medical, etc)
  • Mobile phone use reimbursement ($50/month)
  • Limited telework available

Global Ties U.S. is an Equal Opportunity Employer. Read more about our commitment to diversity, equity, and inclusion here.